Product Operations Coordinator

Everlane is seeking a detail-oriented Product Operations Coordinator to bolster the Supply Chain team in Los Angeles. This role supports the end-to-end sample and purchase-order flow, managing PO activities, data upkeep, and sample tracking across the global supply network. The right candidate will coordinate with Design, Merchandising, Sustainability, and Quality to keep production on schedule and deliverables aligned with brand standards.

Responsibilities

• Oversee and manage all samples across the supply chain—from early development to final TOPs and Creative (photo shoot) samples
• Track and receive samples from factories and mills; manage sample packages in and out of HQ
• Enter and maintain accurate raw material data across systems (WFX, MDD) to support product and material tracking
• Assist in issuing and tracking sample yardage POs with mills and factories
• Build and foster cross-functional relationships with Design, Merchandising, Sustainability, and Quality teams
• Own creation of, revision to and issuing of purchase orders for bulk production to factories using the Admin system (purchase order tool)
• Ensure order timeliness and accuracy down to size and color levels, including style numbers, costing, and delivery dates using cost sheets and transit time planner
• Communicate effectively with overseas vendors and internal cross-functional teams
• Review internal reports to identify zero cost POs, missing or incorrect COO, missing ports, and any delivery date discrepancies
• Support special projects as needed, such as updating cost increase or delivery delay charts

Requirements

• 1-2 years experience in purchase order management, sample tracking, or product development coordination (internships count)
• Proficiency in Excel (VLOOKUPs, pivot tables) for cost sheets and delivery tracking
• Experience with or ability to quickly learn PLM/ERP systems (WFX, MDD, or similar)
• Demonstrated accuracy in data entry and order management — this role hinges on catching cost/COO/port discrepancies
• Experience communicating with overseas vendors or factories directly
• Ability to manage 50+ POs or samples simultaneously across multiple deadlines

Technologies

• Excel
• WFX
• MDD
• PLM
• ERP
• Purchase order tool

The Fine Print

LA: This is a full-time role based in our Los Angeles Creative Studio located in the Arts District. We are on a hybrid schedule, with at least three days in the office per week, Tuesdays through Thursdays.

The annual compensation range for this role is $25 - $36.50/hr. This range is based on the Los Angeles geographic area and the actual pay may vary depending on your skills, qualifications, experience, and geographic location.

Everlane is deeply committed to respecting and protecting your data privacy. For information on our privacy practices, please review our Privacy Policy.